Sharp Document Management Solutions enable
you to enhance the productivity and workflow of Sharp's unrivalled family of
Digital Document Systems. The solutions and software presented have all been
tested to conform to Sharp's quality benchmark and are supported by Digital
Solutions, Inc.
Whether it's managing your document workflow more efficiently,
controlling hardcopy costs, or securing your confidential information,
Sharp's document solutions coupled with the integration and service support
of Digital Solutions is the winning combination for your office document
needs.
Equitrac Office
(a.k.a. PrintLog Accounting Server -- PAS) offers a complete solution to
track costs and manage hardcopy expenses
associated with printing and copying. The advanced architecture allows
you to configure, monitor and manage document accounting across several
remote sites using a single server. PAS leverages the advanced
PageControl Stations, which restrict users from any walk-up activity
until a valid billing code is entered. Once the codes are validated,
users may proceed with their transactions, which are then tracked with
the appropriate billing information. The performance achieved by the
PageControl Stations, along with the high-performance ODBC-compliant
database (Microsoft JET or SQL Server), allow PrintLog Accounting Server
to manage a large number of printers on each server. Equitrac Office
provides robust reporting tools so organizations can analyze the
document production activity of their users, determine which devices are
over or under utilized or recognize peak usage periods. PAS can help you
control who is printing, how much they print and which printers they
use. Further, with the addition of the Client Billing module(s), it can
be used to track and charge back for office equipment usage by account.
Integrating with major Time and Billing packages, PAS also allows for
terminal configuration, data back-ups and even validation to be handled
for all sites from a single location. PAS can account for separate color
and black & white printing and copying as well as different paper sizes.
Additional modules add to the flexibility:
Client Billing
When a document is printed or copied, the user must enter an account
code for tracking purposes, enabling bill back to the customer.
Desktop Printing
Locally attached desktop printers are often an enormous unmanaged,
untracked cost. The desktop printing option enables Equitrac Office to
gather the data associated with these prints so you may manage these
costs.
Secure Printing
Print jobs are held at the print server and allows the user to release
the document when they arrive at the device, protecting against
unauthorized users reading or removing confidential documents. Also, if
the device is busy, the user can "pull" the document to a similar device
nearby and receive it without having to wait.
Today's digital office products
(copiers, printers etc.) use memory and storage just like a PC. This
means they can retain document data
in memory. This could lead to the inadvertent disclosure of
confidential document data, which could severely impact your business.
To mitigate this threat, Sharp offers a scalable suite of security
solutions geared toward preserving the confidentiality of your digital
document data.
Sharp's Data Security Kits
enable highly-sensitive information to be securely printed,
copied, scanned and faxed, mitigating your exposure to data
theft from memory retention. The Data Security Kit first
encrypts the image data and then overwrites it (up to 7 times)
after the job is complete. Today, they are also the only
office equipment security solution validated by the
Common Criteria (ISO15408)
program, which is sponsored by the National Security Agency (NSA)*.
Increase
operating efficiency by integrating paper documents into your electronic
workflow. Coupled with Sharp Digital IMAGER™ Systems, eCopy products
transform paper documents into information that easily integrates with
your business applications. Complementing Sharp's award winning
ImageSEND technology, eCopy ShareScan OP v.3.0 offers a dynamic touch
screen user interface with document preview, address integration, and
other workflow enhancing features including Scan and Mail, Scan and
Fax, and Scan to Desktop. With eCopy's Quick Connect feature
you can create custom "scan to" buttons, automating the workflow process
for scanned documents. In addition, eCopy's add-on Connectors offer
native integration with a wide variety of enterprise software
applications to help you maximize the return on your IT investment.
Sharpdesk
software provides the user a personal, desktop-based, document
management system. Sharpdesk lets user browse, edit, search, compose,
and forward both scanned and native electronic documents. It allows
creation and distribution of complete proposals, reports and more with
the ease of drag and drop operation. You
can simply drag and drop your files onto Sharpdesk's Work Area, and
you'll be able to browse through them within a single window, with easy
to recognize thumbnail images. Over 200 types of files (such as Excel,
Word, Word, TIFF, JPEG and BMP) are supported.
Sharpdesk's powerful search function lets you quickly find the documents
you need by full text search. The full
text search utility yields results with unique thumbnail view and
summary for faster recognition of the correct file. With
Sharpdesk Composer you can
combine different types of files into a
single document through simple drag-and-drop operation. An annotation
function in Sharpdesk Imaging provides a
range of useful editing tools, including text, labels and stamps,
allowing network users to check and proofread documents without
overwriting the original files-and without having to print a hard copy.
Sharpdesk is included with the Network Scanning Expansion kits for Sharp
digital Imagers and FO-DC series devices, which enables you to turn your
digital printer/copier into a network scanner, allowing you to scan
paper documents, forward them or even convert them into editable digital
files.
Liberty
Doc2NET Document
Management Software - Electronic Filing Solution
Liberty Doc2NET is a simple-to-use, yet
powerful electronic document filing software. It can
free your office from the costs and
inefficiencies of paper filing by providing secure access to
all types of critical business information. Doc2NET provides
one-touch filing from Sharp's Imager and FO-DC series MFPs.
This tight Integration enables you to scan documents directly into a
Doc2NET cabinet (up to 10 cabinets) in either TIFF or PDF formats.
Scanned documents (TIFF) can be automatically OCR'd, making those
documents fully text searchable. What's more, documents can be
archived with up to six index fields (or meta-data), for easier
retrieval. Each of the 10 cabinets can have its own set of unique
index fields, enabling you customize your electronic archive. No
more wasted time retrieving old files. Once retrieved, documents can
be viewed, emailed, printed and faxed, greatly streamlining your
document communication process. Doc2NET has a password-protected
login, and the system administrator has the ability to assign users
access rights to only selected cabinets, thereby restricting access
to your documents.
Reform
is a software program that will create and enhance all your business
forms, regardless of operating systems (i.e.: Windows, Unix, AS400,
DOS etc.). Reform utilizes Pre-printed Form techniques to replace and
enhance Multi Part Forms. Reform will electronically distribute and
print your forms to all printers and digital copiers quickly and
automatically -- all over the world. Use Reform to capture print data
streams from mainframe systems or databases and convert ordinary
looking forms/reports to graphically enriched ones.
Reform includes a designer tool that
allows you to enhance your own forms with graphics, bar codes, line
objects, colors, fonts etc. Once Reform has received the initial print
stream from any operating system, inbound capture utility or line of
business application etc., Reform can then enhance the print stream
and send the information to Printers, Fax Systems, Email Systems
and/or Archive Systems. Reform can use any Windows printer driver and
leverage all of the devices features and functions. This means that
Reform can control advanced features such as duplexing, bin and tray
control, collating, media type, paper size, colors, location etc.
Reform Enterprise has a built-in distribution function so that one
print job can be distributed to multiple printers utilizing each
printer's features and functions. Additionally, Reform's document
management system allows you to electronically route documents not
only for printing, but also faxing, emailing and/or archiving, thereby
streamlining your workflow in one simple step.
Sharp's family
of Digital Imager™ Printers and Copiers use Network Interface
Cards (NIC) to connect to your office network. Setup and
configuration is greatly simplified through the use of
intuitive web pages. These can be accessed remotely by your
network administrator. Although highly convenient for the
administrator, this easy access may raise the possibility that
unauthorized users, or even hackers, might be able to:
(1) access the device
(2) retrieve data from it or
(3) alter settings.
In fact even if data cannot be retrieved, viewing the
configuration settings alone often gives sufficient network
information for a hacker to be able to mount a serious "denial
of service" attack on the main network servers.
Sharp's Secure Network Interface Card
essentially protects the device with its own firewall, so that
only authorized users are granted access to configuration
details and network settings. When coupled with password
protection, this means the administrator still has the
convenience of remote setup and still minimize the risk of
outside attack. Further, it can limit print access to
identified users or specific print servers. Access can be
controlled at 3 levels:
(1) IP address filtering: limits access to a select IP
addresses
(2) MAC address filtering: limits access to specific PC's
regardless of IP address
(3) Protocol Disabling: specific communication protocols are
disabled (such as Telnet, RARP & JCP)
Sharp Digital IMAGERs™ are ca smart™ certified with
Computer Associates International, Inc. (CA) Unicenter® enterprise
management solution. This opens a new era in advanced status monitoring
and management of networked printing devices
from Sharp.
This differentiates Sharp from other printer vendors
by providing users with the option of managing Sharp printers and MFPs
through either its Administration Utility Suite or as part of the
extended eBusiness environment provided within Unicenter.
Optimize your
network printing with Callisto™. This
server-based software was created for larger workgroups
and departments; Callisto gives network administrators
unparalleled control over their network printer utilization,
regardless of manufacturer. Callisto software is compatible
with multiple operating systems and applications, and supports
virtually any number of users and output devices.
Copy Splitting allows you to
split large print jobs across multiple devices in one of two ways. When
jobs are split evenly, an equal number of sets are printed on each
device. With
Smart-Load-Balance copy splitting, the sets are split
over each device in proportion to engine speed.
Pool Print (Auto Direction)
routes jobs that exceed the maximum page count, copy count or total page
count. Callisto monitors print queues, and redirects a job when the
printer is busy, ensuring that your print job prints on the first
available device. Callisto also notifies you when your job is
redirected, so you know where to pick it up.
Equal Engine Utilization sends jobs in sequence to printers in
the cluster. This assures equal usage across all devices.
Broadcast Print sends complete and identical jobs to
all output devices in the cluster. This option is useful if a job needs
to be printed in several locations, such as satellite offices. The
Monitored Queues tab provides Administrators with complete
management of print queues and jobs. Prioritized jobs in a queue, pause,
resume, delete, copy and/or move jobs between printers and more.
Increase your printing power with Sharp's EZ Cluster Software. Designed for busy workgroups, EZ
Cluster is easy-to-use and works seamlessly with
Sharp's Digital IMAGER™ series Copiers and Printers*.
And best of all, EZ Cluster delivers the power and versatility
of print queue management to your desktop.
Pool Print (Auto Direction)
provides the added reliability that busy offices and
workgroups require. If your lead printer becomes unavailable,
Pool Print automatically routes your
job to the next available printer. Plus, EZ Cluster
notifies you where to pick up your job-so you don't waste any
time. Smart Load-Balanced Document
Splitting is ideal for lengthy jobs, and separates a
single document among a cluster of printers in proportion to
engine speed-so the jobs print faster.
Smart Load-Balance Copy Splitting
is useful when you need to print a large number of sets. It
intelligently splits the job among a group of printers in the
cluster in proportion to engine speed-so your workflow keeps
moving. For added efficiency, EZ Cluster automatically
verifies printer status and availability before sending a job.
It can determine if the necessary finishing options are
installed on selected printers and provide the option to
redistribute jobs as necessary-thereby minimizing printing
conflicts and saving valuable time.
Sharp offers a suite of administration tools that greatly
simplify the installation, monitoring and use of its multifunction
digital copiers.
Sharp Printer Status Monitor was designed
to monitor network devices on a daily basis, so that a user can be more
productive. This permits the print user to decide whether the printer is
available and has enough paper for their output. In addition, Sharp
Monitor will notify the user of job completion, so that a user only
needs to go to the printer once, when the output is complete.
Printer Administration Utility (PAU) is a
network tool designed to speed up the installation and configuration of
all connected Sharp devices. Primarily for IT Managers, it allows you to
manage all Sharp and non-Sharp SNMP compliant printers over the network
right from your desktop. IT Managers can customize machine information
as well as view device status with optional pop-up alert messages.
Detailed product information can be viewed as well, including total
impressions and toner status. And of course, network settings can be
viewed and edited as needed. In addition to all this, PAU can be easily
customized. You can create lists of printers that share specific
characteristics and display them by model name, IP address, status,
location and more. By utilizing PAU, network administrators can manage
all Sharp Digital Printers and Copiers remotely from a single console.
Sharp's suite of administration
tools greatly simplifies the installation, monitoring and use of its
multifunction digital copiers.
Imager Home Page, accessible through a web
browser, enables the user or administrator to manage key device
functions, such as Scanning, Faxing, R.E.D, as well as device status and
network configuration verification. Admin functions are password
protected.
Remote Email Diagnostic (R.E.D.) enables
key operators, network administrator as well as the Sharp Authorized
Resellers to automatically receive specific device notifications,
thereby greatly streamlining device monitoring and reducing many of the
hidden costs associated with device maintenance, including automated
click count collection. The emails can be scheduled (e.g. click count)
as well as event driven (e.g. out of toner). And with
Sharp Device Manager, the authorized Sharp
Service Provider is able to automatically import R.E.D. total meter
reads into their ERP system, such as OMD. This streamlines the meter
read collection process as well as practically eliminating any
discrepancies caused by inadvertent data collection or entry errors.
For those companies that deploy either Computer
Associates' Unicenter® or
IBM-Tivoli's Netview® products, Sharp offers
integration modules for these frameworks that enable them to monitor a
wide variety of Sharp devices. Selected Sharp printers and MFPs have
earned the ca smart™ and/or
Ready for Tivoli™ designation.
The Sharp SAP device type enables SAP R/3 and mySAP.com™ users to access
the full functionality of their IMAGER™ series digital multifunction
devices. Now SAP users can activate finishing options when printing
which include duplexing, stapling, sorting and page layout features such
as orientation and document size.
SAP Product Compatibility SAP R/3 4.5A or later, & mySAP.com
SAP Reference SAPNET note (#398236e)
Sharp Digital IMAGER Compatibility
AR-M280U/AR-M280N/AR-M350U/AR-M350N/AR-M450U/
AR-M450N/AR-287/337/407/507/AR-P350/P450/AR250
/285/286/335/336/405/505/AR-235/275 series
AR-161/163/200/201/205/206/207
Tivoli Print Connectivity
Sharp's Digital IMAGER's™ are now integrated with IBM Tivoli Netview ®
and certified as Ready for Tivoli. With seamless integration, IT
managers and network administrators can easily manage Sharp printers and
multifunction devices on the network.
Digital
Solutions, Inc. provides copiers, printers, scanners, fax machines, and software for
document management solutions to Dallas Fort Worth and
surrounding areas, including Addison, Allen, Arlington, Bedford, Dallas, Denison, Denton,
Euless, Fort
Worth, Garland, Grand Prairie, Hurst, Keller, McKinney, Mesquite, Plano, Sherman,
Southlake, and more, so give us a call today!
Increase
operating efficiency by integrating paper documents into your electronic
workflow. Coupled with Sharp Digital IMAGER™ Systems, eCopy products
transform paper documents into information that easily integrates with
your business applications. Complementing Sharp's award winning
ImageSEND technology, eCopy ShareScan OP v.3.0 offers a dynamic touch
screen user interface with document preview, address integration, and
other workflow enhancing features including Scan and Mail, Scan and
Fax, and Scan to Desktop. With eCopy's Quick Connect feature
you can create custom "scan to" buttons, automating the workflow process
for scanned documents. In addition, eCopy's add-on Connectors offer
native integration with a wide variety of enterprise software
applications to help you maximize the return on your IT investment.
and works seamlessly with
Sharp's Digital IMAGER™ series Copiers and Printers*.
And best of all, EZ Cluster delivers the power and versatility
of print queue management to your desktop.
